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Change of Address Letter

This Agreement is entered by and between Jonas Adam, individually or collectively as the "Signee" and Jane Smith, as the "Signer", together referred to as the "Parties".
The Contract is dated [the date both parties sign].

1. Agreement terms

The Parties agree that the following agreement is dependent on the terms presented as follow:

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Change of Address Letter

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When you move, it’s a very exciting time but it can also be a very busy time. A lot of details go by the wayside, but one detail that should not slip by you is the Change of Address letter. These letters are important for informing your friends of the changes, but more importantly, they dictate where bills, W2s, and other information is sent, so it is critical that you do it properly.

Change of Address Letters make sure that you continue receiving your important mail! (Source)

Who are Change of Address Letters for?

The people you love won’t need a change of address letter because you are part of their daily lives. There are a lot of contacts that will need to receive the Change of Address Letter, though. Whether you’re changing your personal or business address, you will need a Change of Address Letter. Our sample Change of Address Letter can help you notify clients, customers, and vendors of your change. 

Use a Change of Address Letter template to notify your banks, credit card companies, credit unions, dentists, doctors, clients, magazine subscriptions, companies that you receive bills form (mobile phone, for example), any other financial institutions, and utility companies that your address is changing. 

You also want to notify the post office. They will need a forwarding address before you move, so they can send your mail to your new place. This prevents you from missing mail that you need when you move. For example, if you are sent a Jury Duty summons and ignore it inadvertently, you could be in big trouble! With the post office, they will have a Change of Address Form for you to fill out instead of sending them a letter. 

Whether you are moving from a property you own to another, or if you are moving between properties you are subleasing, it's important to create a change of address letter.

How formal does a Change of Address Letter need to be?

Our sample Change of Address Letter uses standard etiquette guidelines, so you won’t have to worry about your language. You want the letter to be appropriate for multiple different people and businesses, which means your language needs to be versatile. This prevents you from writing a different letter for every situation.

When you’re writing the letter, remember to include your name, your previous address, and your new address. You can also take the opportunity to update any other contact information that might be different from the last time you gave them your information.

For businesses, you will want to include your account number when sending letters to financial institutions like your banks. These letters should be direct and formal. 

In the first paragraph, you will want to address your recipient by name and clearly state your change of address. This will allow them to get right to the point. For new business addresses, remember to send the letter to every client you have as well s anyone else you might work with.

When businesses and companies move, it is vital to inform their clients, as well as suppliers such as vendors, subcontractors, and agencies. This will build trust and prevent confusion. Be sure that you include your previous business address, your new address, the reason you are moving (better location, newer facilities, etc.), the date you will begin doing business in your new address and landmarks in the area that might make it easier for them to find you. For example, you could say whether you’re across from a school, shopping mall, or restaurant. If you’re having a grand re-opening, you will want to include an invitation with the time and date.

How do I write a Change of Address Letter?

If you have any questions about it or want to make it easier on yourself, you can always use our Change of Address letter template and customize it as needed. These letters are very important, so working form a sample Change of Address Letter will help you in the long run. Here are some tips that can help you write the perfect letter.

You want to keep it formal and use a template. You will also need to have a list of contacts to send the letter to. Setting up your address block will be very important for formal business letters. This block should include your name and address as well as the name and address of your intended recipient. Use your current address, not the one you are notifying them about relocating to.

Your letter should begin with a greeting. Don't use the word, Dear, because you will be sending this to businesses and organizations, rather than just individual people. You should then write a very brief introduction. This should state your purpose for the letter, namely that you want to inform them about a change in address. Usually, a single sentence will be enough.

Keep your letter short so you don't confuse anyone. The entire letter should not exceed a single page. The body of your letter should give the date that you will be officially moving to your new address. This lets your recipient know which address to use if they are planning to send you something in the interim. Send your Change of Address Letter as soon as you secure the new address, so your recipients have plenty of time to update their records and use the information.  

The body should also inform them of your new address. Let them know to send future correspondence to the new address, and what date to begin doing so. You want to format the address the way it should look on an envelope. This makes it easy for them to copy it over. 

Include any other relevant information. This may include updated contact details, information about whether the entire business is moving or just your practice, and whether your business will be open during relocation. 

A personal signature at the end will show that you value their relationship. (Source

Thank the recipient for reading the letter to the end before you sign of, but keep this short as well. For business contacts, let them know you value and appreciate their business. Conclude by providing them with a way to contact you. This should be an email address or phone number that they can reach you at during the address flux. That way, they know where to find you with any questions. This part is vital, especially for businesses. If you’re too busy to field concerns, then provide them with a contact person they can talk to about the move.

To close, you should personalize it to the nature of your relationship with the recipient of the letter. Businesses need a formal closing like Sincerely or Best Regards. Informal closings like Thanks and Regards can be used for people sending to businesses and personal contacts.  

Child Support Agreements and Change of Address Letters

A child support agreement can be the source of quite a bit of conflict. The amount of child support can be dictated by a judge or can be handled personally which is never recommended. Failure to abide by the agreement can result in incarceration if child support payments are backed up for months. Failure to inform one parent of a change of address would be another violation of a child support agreement.

Below are details that are included in a child support agreement:

  • Monthly payments that are to be made depends on parental income, number of children, and other factors. Payments can be changed to be lowered in the cases that one party’s income dropped dramatically. 
  • Visitation is important as failure to pay can lead one parent to not be able to see their children. 
  • Handling this in court will reduce the chances of games being played by using the children as pawns. 
  • These agreements can be changed but it is important to hire a legal representative if the change will cause tension.

Child support agreements need to be handled carefully with the good of the children as the priority. Nobody “wins” in a divorce so keep this in mind as your children will be the ones impacted the most by the change. 

Lease Agreements and Change of Address Letters 

Signing a lease for a new apartment can be an extremely exciting process and a new beginning. One aspect of moving that plenty of people forget is to send change of address letters. The last thing that anyone wants is important mail or bills being sent to the new tenant in your old apartment. Below are details that need to be included in a lease agreement::

  • Payment structure and dates along with the length of the lease. 
  • Expectations of behavior by tenants. Loud parties or having people living in a unit that are not listed on the lease.
  • The security deposit return process should also be outlined.
  • Reasons should be outlined for termination of leases including damaging property or harassing other tenants. 

Do not ever enter into an agreement without thoroughly reading a lease or having a legal professional view it. Some leases are not as tenant-friendly as others.

Security Deposit Return Letters and Change of Address Letters

As a tenant, one of the most exciting times, after a lease has come to end, is receiving the security deposit back in full. Many tenants use this money for the security deposit on a new lease that they will be signing. Change of address letters are imperative so the security deposit can be returned promptly. State laws differ in the amount of time a landlord is required to return the deposit. 

Below are what can be included in a security deposit return letter:

  • Charges incurred due to damage of the property beyond normal wear and tear.
  • A breach in the rental agreement can lead a landlord to keep the entire security deposit.
  • Cleaning charges incurred by the landlord due to the unit being left in a less than desirable fashion.

Security deposit return letters are wise to have as a landlord and tenant. These letters help protect both parties involved in the property rental.

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